It’s no secret that the construction industry is always changing. From new rules and regulations to safety standards and protocols, the shifting landscape keeps those in the industry on their toes. While some companies struggle with change, others excel at adapting. There are two, main reasons for this challenge. First, their companies are agile and scalable.  Also, many leverage the power of technology – namely, construction safety software.  Adaptable companies are more likely to embrace new innovation to help scale their business.  This gives them a significant competitive edge.

If you and your business haven’t implemented construction safety software, it’s never too late. Before you choose one, it’s important to determine the essential features your system should include.

1.  Integrates With Or Doubles As A Project Management Tool

Many companies use different tools for project management, but what if all the work you have on your plate were housed and managed in one system?

Your construction safety software should allow you to assign tasks to your employees or subcontractors.  Additionally, incidents and related data should be connected with specific projects.  This will help keep your projects on track and moving forward, and understand where problems exist so you can identify, analyze, and fix them.

2.  Allows For On-The-Go System Input

One of the most important features you need to look for is the ability to record voice to text. For example, if you’re on a construction site and need to make notes about a recent workplace incident, you shouldn’t have to type away on your smartphone. Instead, voice-to-text functionality would allow you to work hands-free.  Be sure to include this key feature on your list of requirements.

3.  Provides Android And iPhone Apps

Top safety software programs offer both desktop and mobile platforms.  This will enable you to make notes and track updates while on-site or in the office.  Be sure that solutions you’re considering have an Android and iPhone version so your entire team can use it regardless of device or operating system.

4.  Adapts To Your Specific Business Needs

No two construction businesses are the same, which means that your construction safety software should be customized to fit your business needs.

This is true of everything – from forms to reports to processes.  The more you can mold the system for your purposes, the better.

5.  Incorporates Forms That Are Easy To Access And Read

Since you’re reading this, you know how many forms are involved in the construction business. From safety protocols to project update forms, it’s important to grab them quickly.

Be sure your software has easily accessible forms that can be searched and filtered based on the topic and information contained in them.

6.  Prioritizes Reporting

As with any business, reporting is the key to tracking success.  Data such as the number, date, and nature of incidents, should be easily viewed in a dashboard that provides a quick snapshot.  And if you want to dig deeper, your reporting system should be robust enough to extract needed information, and present it to you in an easy-to-read format.

7.  Secures System Access Via Centralized Admin Control

Within many regulated industries, accessibility controls are important to overall confidentiality. For example, your executive team will likely require access to any and all forms and folders, whereas your employees and subcontractors will not. Be sure that your selected software provides the flexibility to grant access based on specific users’ needs.

8.  Records Training And Certifications Within Your Software

Ensuring that your employees meet local, state, and federal training and certification requirements are essential to your business.  Your construction safety software should help track this, and provide alerts via email or text so deadlines are met. Management will also want to know what’s going on.  The ability to view the progress of each individual along their learning path is critical.

9.  Tracks Workplace Incidents Immediately

One in ten construction workers is injured on the job every single year.  This means that businesses need to be ready for a potential accident at any point in time.  Speed and efficiency are key when an incident takes place. Your construction safety software should have the ability to be notified of any safety issues as they happen.

10.  Promotes Paperless Tracking, Reporting, And Information Storage

If you are a business that is committed to being environmentally conscious, consider using software that aligns with your principles. From viewing reports on mobile to signing documents electronically, your company will reduce the amount of paper used, and have a positive impact on the environment.

11.  Ensures You Can Sign On-The-Go

It’s no surprise that giving contractors, clients, and employees the ability to sign wherever they are in the world – whether in the office or on the construction site – will increase the speed and efficiency of your business.

This will make your company a safer place because decisions can be made quickly based on reliable, real-time data.

12.  Attaches Photos Through Mobile Easily And Efficiently

How many photos do you take each day that relates to projects, and tie into particular safety issues and procedures? Make sure your construction safety software gives you the ability to attach images to your forms and projects.

Being able to do this will provide insights into the event when a problem happens.  Pictures can also be used in employee safety training programs as real-life examples.

13.  Updates Forms Through Mark-Ups On Mobile

Marking up project documents is a frequent and necessary job in your construction business. It’s important that you have the ability to do it on the construction site. This means that you will never need to worry about taking notes while on the site and eliminate the extra work related to double entering information.

When it comes to construction safety software, selecting the one that’s best for your business is a big choice. Through mobile and desktop software applications, you can increase the speed of completing forms, update products, and track training, while focusing on what matters most – your work on the construction site. If you follow the 13 feature recommendations we’ve provided, it will ensure that you use a system that will be a tremendous asset to your company.

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